Epic Yacht & BVI FAQs

At Epic Yacht Charters BVI we strive to exceed your expectations. More questions? Let us know how we can help you.

What is included in the yacht charter fee?

Most yachts are all inclusive with a professional captain and private chef. Larger vessels may have additional crew such as deckhand and stewardess. All meals, snacks, standard ship’s bar (liquor, wine, beer and soft drinks), fuel for the vessel and tender, insurance for the vessel and crews, all water sport activities and diving on some vessels and cruising and National Park permits are part of your package. Not included are crew gratuities, optional marina docking/berthing for overnight stay, excursions and meals ashore, special requests for top shelf liquor, wine or excessive alcohol consumption and transfers to and from the airport.

What is the Cost of BVI Yacht Charters?

Crewed yacht charters range from $10,000 per week to $60,000.00 per week. Luxury Motor yachts start closer to $40,000.00 per week.

How do I reserve a charter and what are the payment terms?

Once you decide on the yacht, Epic Yacht Charters puts a complimentary reservation on the yacht. Next a contract is drawn up and details to proceed with the booking are solidified. Your deposit is also required at this time. Travel arrangements can be finalized. If you are more than 6 months away from your charter dates, a 25% deposit is required. Then 25% at 6 months out and the final 50% is due 45 days before the charter. Your monies are held in escrow and the yacht is paid right before your charter.

What is standard gratuity for the crew?

15-20% of the charter cost is the standard crew gratuity.  Your crew is on call 24/7 working hard to ensure you have the vacation of your dreams.  They begin preparing for your charter from the moment they receive your requests.  The crew’s goal is also to provide you with exemplary service.  The gratuity is given to the crew at the end of the charter in cash or travelers checks.

How do I get to the British Virgin Islands?

There are multiple ways to get to the BVI, including the Tortola airport. The airport code is EIS. The Tortola airport has many flights daily from Puerto Rico and St Maarten via Cape Air, Seaborne and Liat Airlines. You can also fly into St Thomas and take a scenic 45 minute ferry ride into the BVI. The ferry arrives at multiple ports in the BVI, and with advance notice we can arrange for your yacht to pick you up.

Do you offer villa rentals or stay and sail packages?

Yes, Epic Yacht Charters has the ability to book luxury Tortola villas in addition to your yacht vacation.

What are the cancellation terms?

In the unlikely event of you canceling your charter, all payments are forfeited. However, if the yacht can re-book a different charter for the same dates, there is a chance of a partial refund.

Should I get trip insurance?

Trip insurance is always a good idea.  Major travel insurance companies can cover cancellation due to extreme weather or an Act of God, emergency medical issues and other specific situations.  Please check with a travel insurance company such as Travel Guard.

Will we have wifi access during our trip?

Most yachts offer wireless internet access on board. Internet connectivity in the BVI isn’t as fast as modern countries, but it will support email and basic web browsing. Some areas of your sailing may be faster than other areas. There are areas of the BVI that will pick up US cell service if you are near the USVI. Please consult your cellular provider about roaming charges while you travel.

Is there air conditioning and a water maker on board the yachts?

Yes.  Most yachts are fully air conditioned and equipped with watermakers.

Should we bring the kids?

ABSOLUTELY! A yacht vacation is great for families. Children have a blast snorkeling, running on the beach, with water toys and swimming.  Just bear in mind that the crew cannot take responsibility for the welfare of the children and young children will need to be surpervised. Some yachts have age requirements for children. We will check with the yacht’s crew before booking.

Can Special Diet Requirements be met?

Your private yacht chef can cater to most special diets, even if not everyone has special needs.  It is not uncommon to have several special diets on one charter. If this is a need, Epic Yacht Charters will inquire with yachts during the search process to discuss with the chef.

How can I be reached in an emergency?

All yachts have VHF radios and cell phones.  Most modern yachts now have wifi on board for guest use. Please check your cell phone provider to see about roaming charges on your phone plan.

What is the best time of year to visit?

There is no bad time to go to the Caribbean.  Temperatures range from 75-85 degrees fahrenheit. Winds are slightly higher in the winter months.  You can expect slightly higher rates during holiday weeks and anchorages are busier. Generally, Thanksgiving through Easter is considered the high season. New Years charters are booked up to 18 months in advance.

What are the Passport and Visa Requirements for the BVI?

The British Virgin Islands require a valid passport. US citizens do not need visas to travel to The BVI. Non US citizens should check requirements for entry to the US if traveling through the USVI and BVI. You’ll find BVI tourism board information here

Sample Itinerary

Having a hard time visualizing your crewed yacht vacation in the BVI? Take a look at a 7-day sample itinerary to get the ideas flowing and plan your trip.

A2 at Salt Island

“Must Sees” in BVI

While everything in the BVI is stunning there are a few things not to be missed. Take a look at our favorite cuisine, tips and must see day trips.

bvi overview
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